Forwarding of e-mails is among the topics I recieve contacted concerning the most. And, one that also causes hurt feelings and misunderstandings greater than every other topic. E-mails flow in from onliners asking in regards to a nice strategy for telling someone they care about, relative, friend or associate never to forward attachments, chain e-mails, religious and political commentary or perhaps the jokes that happen to be so prevalent online.
Most onliners are afraid to question others to avoid. Those who are asked to stop, regardless how nicely, get offended and feel just like their thoughtfulness is not appreciated. But lets think of this a moment. How really thoughtful is it to select the multi forward, then a bunch of e-mail addresses and hit send? Well, your brain had to think about those steps but does which make that effort truly thoughtful. I dont think so
Here are the five Rules of Forwarding E-mails that those people who are being truly thoughtful follow. If everyone followed these simple little rules all of the problems linked to forwarded e-mails may be avoided. Sticking to these tips will assist both those thinking they may be thoughtful and people who dont want to appear otherwise:
Dont forward anything without editing out all of the forwarding >>>>, other e-mail addresses as well as headers and commentary from all the other forwarders. Dont make folks look of all the gobbledygook to find out what it is you thought was worth forwarding. If you must forward, only forward the exact guts or content of the e-mail that you will be in the opinion is valuable. Check out this neat free program to help you out: Email Stripper. For Macs: TextSoap 7
If you cannot take time to write your own comment towards the person you happen to be sending to at the top of your forwarded e-mail then you certainly shouldnt forward it at all.
Think carefully about if what you are actually forwarding will be of worth (accurate information look for hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (do they have the identical humorousness when you do) to the person on the opposite side. Or will you just think it is worthy? If you fail to imagine why anyone you will be forwarding to would like to have the e-mail then dont forward it. If on company time using company e-mail think not twice, but thrice if forwarding may be worth the risk of your on the job credibility and professionalism being diminished.
It will go without saying (Having Said That I need to say it because folks achieve this anyway.) that forwarding of chain letters; regardless how noble the topic may seem, virus warnings or everything that says to everyone you know simply shouldnt be forwarded because generally it can be plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is no chain to interrupt or continueno cause or effect whether you do or otherwise not. Also, the fact is its not all commentary will probably be appreciated through the other part if they have another viewpoint than you dobe careful here.
When you must forward to multiple people, put your e-mail address within the TO: field and all the others you happen to be sending to in the BCc: field to protect their e-mail address from being published to those they have no idea. It is a serious privacy issue! Do not perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses inside the To: or Cc: field by continuing to forward those visible addresses in your contacts! Remove any e-mail addresses within your body in the e-mail which were forwarded by individuals who brush away from the privacy with their friends and associates.
These 5 rules may help qualify if the e-mail will be worth forwarding and the proper way to do so if it is. If these efforts should not be made, there is no excuse to acquire mad or have hurt feelings when required to stop. Of course, if inspired to stop forwarding, one shouldnt get mad; just realize anyone on the reverse side certainly has the ability to make that request.
On an aside, also keep in mind that when you are forwarding a personal e-mail which had been brought to you, you need to obtain the senders permission to forward it on to others (or post it publicly). E-mails are copyright protected by their authors. Not just that, common courtesy dictates that you should ask the author first if the e-mail sent for your personal eyes only may be forwarded to strangers or others where it had been not originally intended.
At the conclusion of the morning, in terms of receiving unwanted forwarded e-mails, should you fear hurting someones feelings by asking these people to stop forwarding you e-mail, know they probably meant well, were really thinking about you, were trying to make a point ahhh, just hit delete!